Applicant Journey

Group of mental health and social work work students sat studying in the Baines Wing at the University of Leeds.

Whichever course you apply to at the School of Healthcare, we want to make sure that you know exactly what to expect. Here you will find an overview of the applicant journey.

Please note, we communicate our shortlisting decisions via email. We will also email you if we have questions about your application. From time to time, we do unfortunately find our messages can get caught in Junk/Spam folders. We therefore recommend you add the following email addresses to your contacts or Safe Senders lists:

1.  Your application: what to include 

When we read your application, the first thing we’ll be looking for is evidence that you meet our GCSE and A level or equivalent requirements, and that your most recent studies have been within the last five years. Therefore, it’s important that you list full details of all subjects you’re studying or have studied and at what level, along with any grades awarded. Please refer to the Coursefinder page for your chosen course to ensure that you have what we need – you can find this in the section titled ‘Entry Requirements, Fees and Applying’. For some qualifications, such as BTECs and NCFE CACHE Diplomas, you are also required to list your individual module choices.

If you are unsure if you meet the requirements email us for more information. The more detail you can provide us with the better – so if you are able to provide a transcript or module list, this will help us to help you.

We also read your personal statement and references. We want to recruit the best possible candidates for our courses, and by extension the future workforce of the NHS. We will look for evidence of your commitment to the subject you have applied for, so it is important that you make this clear. Please note before applying to more than one healthcare course at the University of Leeds that we will only consider the personal statement on your UCAS form.

We take into account any information you provide about relevant work experience undertaken in a paid or voluntary capacity. We look for evidence of other work or extracurricular activity you have done that may have helped you develop transferrable skills for your chosen career. Consideration will also be given to evidence of communication skills, and your ability to write clearly.

Access to Leeds

If you are eligible for consideration under the Access to Leeds scheme, we may be able to consider your application with two grades below our entry requirements as listed on Coursefinder. You will need to submit a separate application to the scheme in addition to your UCAS application in order to get this consideration. For more details, please view the Access to Leeds guidance.

We strongly recommend that you submit your application to Access to Leeds at the same time as your UCAS application. While the Access to Leeds deadline is not until February, the sooner we know that you are eligible, the less likely we will be to reject your application if you don’t meet our standard entry requirements.

Unsuccessful applications

Unsuccessful applicants will be notified via UCAS. Unfortunately, we are not able to include a reason for rejection – however, you are welcome to contact us by email if you would like feedback.

2. Selection events: what to expect

If your UCAS application meets our shortlisting criteria, you will be invited to undertake a virtual interview. This may take place via Zoom, Microsoft Teams, or Blackboard Collaborate. For BA Social Work, you will also be asked to complete a piece of written work.

Full details about your interview will be sent to you by email. You will be allocated a date and time for this. If this is not suitable, please contact the admissions team to request an alternative date. 

During your interview, you will have the opportunity to meet and ask questions of members of academic staff and existing students. Interviews vary in type depending on the course you have applied for. It may be a group activity or a panel interview. Offers are made to all applicants who are successful at interview.

3. Your offer: what happens next

If you are successful at the selection event we will make you an offer. If you qualify for Access to Leeds, we will make you a standard offer plus an alternative Access to Leeds offer with reduced grades. Please refer to their web pages for full details.

In addition to the academic conditions, your offer will have conditions relating to our Occupational Health and Disclosure and Barring (DBS) requirements. We will send you a self-declaration form followed by instructions on how to apply for clearance when you have accepted your offer.

When you receive these instructions from us, please complete the relevant questionnaire and online application immediately. This is because your first practice placement on your chosen course will commence in October, so you must be cleared both by Occupational Health and the Disclosure and Barring Service. Whilst in most cases this is straightforward and should be processed very quickly, in some cases it can take longer. For example, we have had cases where it has taken 12 weeks for a DBS enhanced check to be completed. You will be held back from attending your placement if either this or your Occupational Health assessment has not been completed.

We’re proud of the practice placements we offer, and so we’d like you to be ready to take part in them on time. To find out why, please visit our Practice Placements website.

Occupational Health

Occupational Health clearance is managed by our colleagues in the Occupational Health department at Leeds General Infirmary. In the first instance, we will send you login details for a secure online health questionnaire, the answers to which will only be seen by the health professionals at Occupational Health completing your assessment. If, following your responses to the questionnaire, the department wish to meet you to carry out an assessment of your fitness to practice, they will get in contact with you to arrange an appointment. If you have any concerns about your health that you think might affect your suitability for your course, please read the NMC's guidance on health and character.

You will not be able to complete your registration with the University of Leeds until you have been cleared by Occupational Health.

Disclosure and Barring Service (DBS)

As you are working  with vulnerable adults and children, you are required to have an Enhanced Disclosure if you are applying to any of our courses. We will send you details on how to register online through a company that facilitates the online check for us – First Advantage. There is no cost to you for making use of this service.

Once you have submitted your application, you must have your ID verified before it is sent to the Disclosure and Barring Service to be checked. You must go to an approved post office for this. When you complete your application, the First Advantage online application website will tell you where your nearest branch is, and what you need to take with you. Full instructions will be sent to you once you have accepted your offer from us.

Once your application has gone through and you have been cleared by the DBS, a certificate will be sent to you in the post. Please ensure that you keep this somewhere safe, as we are not sent a copy and you may be asked to present it as evidence that you have been cleared when you go on placement. If you lose your certificate, you will need to complete a further application in order to obtain a replacement, and you will be liable to pay the £40 charge for this.

If you have declared a criminal conviction on your application, or if your enhanced check returns a caution or conviction (of which we will be notified via First Advantage – although it will not disclose nature of your record), you will be invited to the School of Healthcare for an interview with the Disclosure of Criminal Records Panel. This is not a punitive process, and you will not necessary be denied a place at Leeds because you have a criminal record. However, it is important that we speak with you about the nature of your caution or conviction so that you are fully aware of any potential implications for your studies or for registration with the NMC. For more information, please refer to the NMC's guidance on health and character.

You will not be able to attend practice placements on your chosen course until your DBS check has been completed.

Good luck with your application!
Admissions Team, School of Healthcare