Finance and funding

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As a National Institute for Health Research (NIHR) funded Academic Clinical Fellowship or Clinical Lectureship holder, you are entitled to £1,000 per year to attend conferences and further training courses (financial year runs 1 April - 31 March).

To claim your NIHR travel bursary:

Complete a pre-approval form for NIHR Study Leave Reimbursement.
Send the form to Karen Lawson, who will arrange to have it approved (you will be notified when the form has been approved).
When making bookings for conferences, accommodation, travel or printing posters please be aware of the University's financial policies and guidelines.
As soon as the event is over, claim back the expenditure (claims must be submitted within six weeks).

Academic Clinical Fellow	Academic Clinical Lecturer
As an Academic Clinical Fellow (not a University employee) you should complete the paper-based Travel and Subsistence claim form. White UKTS for UK travel, yellow OSTS for overseas travel. These can be obtained from your host department or from Karen Lawson. Do not download forms from the internet or photocopy uncompleted forms, as each form has a unique number. Post the original expense claim form with original receipts to Karen Lawson (producing photocopies for your own records). Karen Lawson Leeds Institute of Medical Research at St James's Room 005, Cancer and Genetics Building Leeds University St James's University Hospital Leeds LS9 7TF Please complete forms providing full details, dates, conference and travel details, and remember to sign the form. Please leave the "cost object" section blank. If a receipt has various amounts on it with only certain items relating to your claim, please highlight the ones applicable to your claim. Credit card statements or transaction print-outs should not be used in place of receipts. If you have receipts for costs incurred overseas please convert currency into GBP using the University's preferred currency converter. Enclose a print-out of the currency conversation alongside original receipts and post with your Travel and Subsistence claim form to Karen Lawson at the address above.	Academic Clinical Lecturers should please use the University's e-expenses claim process, entering the same username and password you would use to log onto the University network. Once completed and submitted please send a copy of the claim form and original receipts to Karen Lawson. Karen Lawson Leeds Institute of Medical Research at St James's Room 005, Cancer and Genetics Building Leeds University St James's University Hospital Leeds LS9 7TF Before starting the claim, obtain the budget code from Karen Lawson (this is an eight figure "Order Number"; do not complete the "WBS Element" or "Cost Centre" fields) and find out who you should submit your online claim to. For general information, please see the University's self-help guide on submitting claims online. If you have receipts for costs incurred overseas, please convert currency into GBP using the University's preferred currency converter. Once completed and submitted, please send a copy of the PDF claim form along with original receipts and a printed copy of any currency calculation (if applicable) to Karen Lawson.
Please note: it is University policy that all expense claim forms should be submitted within six weeks and original receipts should be submitted. If for some reason this was not possible a Late Submission of an Expense Claim form should be submitted along with your expense claim or, if you have no receipts (either electronic or hard copies), an Expense Claim Submitted Without Receipts should be submitted along with your expense claim.

Academic Clinical Fellow

Academic Clinical Lecturer

As an Academic Clinical Fellow (not a University employee) you should complete the paper-based Travel and Subsistence claim form. White UKTS for UK travel, yellow OSTS for overseas travel. These can be obtained from your host department or from Karen Lawson.

Do not download forms from the internet or photocopy uncompleted forms, as each form has a unique number. Post the original expense claim form with original receipts to Karen Lawson (producing photocopies for your own records).

Karen Lawson
Leeds Institute of Medical Research at St James's
Room 005, Cancer and Genetics Building
Leeds University St James's University Hospital
Leeds
LS9 7TF

Please complete forms providing full details, dates, conference and travel details, and remember to sign the form. Please leave the "cost object" section blank. If a receipt has various amounts on it with only certain items relating to your claim, please highlight the ones applicable to your claim. Credit card statements or transaction print-outs should not be used in place of receipts.

If you have receipts for costs incurred overseas please convert currency into GBP using the University's preferred currency converter. Enclose a print-out of the currency conversation alongside original receipts and post with your Travel and Subsistence claim form to Karen Lawson at the address above.

Academic Clinical Lecturers should please use the University's e-expenses claim process, entering the same username and password you would use to log onto the University network.

Once completed and submitted please send a copy of the claim form and original receipts to Karen Lawson.

Karen Lawson
Leeds Institute of Medical Research at St James's
Room 005, Cancer and Genetics Building
Leeds University St James's University Hospital
Leeds
LS9 7TF

Before starting the claim, obtain the budget code from Karen Lawson (this is an eight figure "Order Number"; do not complete the "WBS Element" or "Cost Centre" fields) and find out who you should submit your online claim to. For general information, please see the University's self-help guide on submitting claims online.

If you have receipts for costs incurred overseas, please convert currency into GBP using the University's preferred currency converter.

Once completed and submitted, please send a copy of the PDF claim form along with original receipts and a printed copy of any currency calculation (if applicable) to Karen Lawson.

Please note: it is University policy that all expense claim forms should be submitted within six weeks and original receipts should be submitted.

If for some reason this was not possible a Late Submission of an Expense Claim form should be submitted along with your expense claim or, if you have no receipts (either electronic or hard copies), an Expense Claim Submitted Without Receipts should be submitted along with your expense claim.